Fast follow-up isn’t “salesy.” It’s service.

When someone reaches out to an aesthetic practice, they’re usually doing one of three things:

• Trying to price out options.
• Trying to see if you’re credible.
• Trying to decide right now where to book.

If the patient has to wait hours (or days), you didn’t just respond slowly—you quietly handed them to the next practice.

This is where speed to lead matters: how quickly you engage a new inquiry after they raise their hand.

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The 5-minute rule (and why it’s so brutal)

A classic lead-response study (InsideSales + MIT) found the odds of contacting a lead drop dramatically the longer you wait—reporting that contacting within 5 minutes vs 30 minutes can be ~100x better for contact odds, and qualification odds also drop steeply with delay.

InsideSales’ broader research summary similarly emphasizes that conversion rates are substantially higher when engagement happens in the first few minutes.

Harvard Business Review has also highlighted the broader point: online leads have a short “life,” and many companies respond too slowly.

You don’t need to be perfect. You just need to be fast enough to catch the moment.

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In aesthetics, speed wins for a specific reason: shopping behavior

A prospective patient might:

• Submit 2–4 web forms in one sitting.
• DM multiple clinics.
• Call the top-ranked Google results back-to-back.

Fast response doesn’t just increase conversion. It reduces the chance your lead becomes someone else’s booking.

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What “fast” actually looks like in practice

A realistic goal for most practices:

• 0–5 minutes: instant acknowledgement + next step.
• 5–30 minutes: human follow-up attempt (when available).
• Same day: at least 2 contact attempts across channels.
• 24–72 hours: short, structured follow-up cadence.

The Recura-style speed-to-lead system (simple and durable)

Here’s a blueprint that doesn’t require heroic front desk behavior.

1) Standardize the first reply

• Confirmation (“Got it—happy to help”).
• One question (service interest + timeframe).
• Booking link (“Grab a consult time here”).

2) Route by intent

• Not every inquiry is equal. Prioritize consult requests, pricing/availability questions, and “ready to book” signals.

3) Use micro-qualification to reduce back-and-forth

• Which service are you interested in?
• Are you looking in the next 2 weeks, this month, or later?
• Are you open to a consult first, or already know what you want?

4) Make booking the default outcome

• Your fastest path is confirm → qualify → book.
• If your first response doesn’t include a booking path, you’re forcing manual coordination—exactly where delays happen.

5) Close the loop automatically

• If no booking happens, follow up with a friendly reminder, a second booking prompt, and an offer to answer questions.

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Copy templates you can paste today

Instant SMS / web chat reply

Thanks for reaching out—happy to help. What service are you interested in, and how soon are you looking? If you’re ready, you can book here: [link]

Missed call text

Sorry we missed you—want to book a consult or ask a quick question by text? Book here: [link]

24-hour follow-up

Quick check-in—do you want help choosing the right treatment, or would you like to grab a consult time? Here’s the booking link: [link]

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The takeaway

Most practices don’t lose leads because the offer is bad. They lose leads because response is slow.

If you can’t respond instantly with a human, respond instantly with a system.

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Sources & further reading

• MIT / InsideSales lead response study PDF (5 vs 30 minutes contact odds) — https://cdn2.hubspot.net/hub/25649/file-13535879-pdf/docs/mit_study.pdf
• InsideSales: “Response Time Matters” — https://www.insidesales.com/response-time-matters/
• Harvard Business Review: “The Short Life of Online Sales Leads” — https://hbr.org/2011/03/the-short-life-of-online-sales-leads

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